Going on a business trip is a fantastic way to meet new places and get to know other cultures. However, as you travel more frequently, business travel hacks become very handy to make your journey even more comfortable. Not only that, but as you hit the road often, you need to make sure you are safe and travel smarter. Everything has to be optimized. And these business travel hacks will give the tools to make that happen.
In this article, you will know how simple tricks and a little prep can make your travel efficient. These 30 business travel hacks will guide on the best practices for prior, during, and after travel. Moreover, they will give you confidence that everything is in place for a very successful trip. They vary from simple tricks to technology applications that will assist you to be safe, get to places faster, save money, and most and foremost help you enjoy your trip.
There are a couple of things you can do to facilitate your trip preparation, even before you start your trip. I traveled for business and leisure so many times and believe me, those are very well-spent minutes that will spare you headaches along the way.
Business Travel Hacks Prior to Starting your trip: Check Your Documentation
Firstly, you need to know which documents to carry. Do I need a passport? Or my Id will do? Are my documents valid? For how long?
Some countries allow foreign passport holders a limited number of days for their stay. All of this information can be found on the country’s website. Actually, some home countries hold a list of information on their diplomatic relationships and how permissible travel is. However, a key thing in this topic is to ensure your travel document is in good shape.
If your dog has eaten part of it or if your cat used it as a litter tray, it’s time to get a new one.
The next point on your checklist is your visa. Surely, this is something you must look into well in advance of your business trip. This isn’t a trick. It’s actually a crucial point to note for your business travel.
I suppose you wouldn’t want to find out at the airport that your visa has just expired, or that need a visa at all. This is truly the worst-case scenario and a very common one.
Your travel agency should also be able to advise you on that.
The vaccine is always a hot topic. Especially in current times. The most common vaccine requirements are the yellow fever ones. There are specific countries where travelers can face risks of Malaria too and eventual outbursts of cholera.
You can find detailed information on the World Health Organization website. There, you will find a list by country, their risk levels, and vaccine requirements.
However, any other disease can join this category, like Covid-19 for example. There isn’t a clear common approach to it yet as rules change daily. Always check your arrival country website for more information.
Best Travel Tips for Getting familiar with your destination
There are so many ways you can learn about your destination. These Business Travel Hacks will assist you to familiarize yourself with the local geography, local cultures, and economy. Moreover, it will guide you to find all the things to enjoy there.
First of all, you may want to understand the time zone difference to your current location. Make sure you track the time zone you’ll be in when you arrive. There’s not much you can do about jet lag, unfortunately. Although, you can plan for it by changing your sleeping habits a week or so before your flight. Well… if possible. Sometimes you just can’t.
A pleasant way to learn more about your destination is to watch documentaries. Documentaries, on the other hand, are nonfiction in video format and can be fascinating sources of knowledge about your travel destination. Should the documentary be really informative, it will enlighten you with key ideas to be more aware of your surroundings. It will also help participate in local activities, respect traditions and be part of the community.
And why not learning the language?
And why not try the “old-but-gold” guide books. They are produced by renowned companies and in addition to that, they help you plan your journey very effectively. These books usually include chapters on the country’s history and culture, as well as safety advice, ideas for things to do, details about local celebrations, hotel and restaurant recommendations, and much more.
However, the best sources of information are Online Travel Agencies. They are really fast in obtaining data and relevant updates around the political, social, and economical status of countries. In fact, they bring up these sources at the time of booking so you can have a flavor of what is yet to come. Check out sites like Expedia for more information.
Business Travel Hacks to Save Money while Booking
Booking the right ticket at the right time for the right time is an art. I can list many business travel hacks on this subject due to its complexity. Actually, I talk about how airlines tend to price their tickets in this article. Take a look to find out more.
Booking at the right time is key to secure good air ticket prices. But buying tickets way further in advance does not mean paying cheaper! And usually, last-minute purchases are surely much more expensive. Airlines have abandoned the idea of offering last-minute tickets at a lower price. That is because they know that there is always someone willing to pay more for that place shortly before departure.
There’s a balance. The bad thing is that it depends on the route. Some flights get full fast and some take a while to pick up. My suggestion is to monitor lights. Sites like Trip.com allow you to track and compare prices. Check it out below.
There’s another way to get praised in points for your hard-earned cash. Use a credit card that helps you to earn air miles to book your ticket. However, if you don’t have one, use a platform like Top Cashback to help you get some kind of reward. A great tool for that is the booking credits tool. Take a look.
But if you know that you are traveling in 3 months, you can start tracking your prices. However, if you are flying in 30 days or less, I would suggest you get the tickets right away. Prices are unlikely to go down on such short notice.
Another way to save some cash is to fly indirect. I know, it takes longer, but airlines like Qatar Airways provide such a luxury service the compensates for the extra stop. Book below.
Great Packing Tips for Your Business Travel
First and foremost. Everything positive and bad about traveling begins with choices made while packing your belongings. The most significant rule is to not check any of your belongings in the check-in bag. If your baggage is mishandled by the ground service team, you should have a “survival kit” in your carry-on bag. What you’ll need is a change of socks, underwear, a change of clothes for one day, and your toiletries.
I know it can seem uncool, but make a packing list. Check all off the list, then store it in your case so you can pack it on the way home. I am a big paper list and they can be very productive too. Check out this article where I talk about productivity with analog products.
Pack a “capsule” wardrobe that can be worn for a variety of occasions. Remember that navy blue is the most versatile color, so you can possibly get away with wearing the same pair of trousers many times.
Carry along a pair of empty carrier bags for dirty laundry. You can also use a travel packer kit, which includes a dirty laundry bag and a water-resistant bag for any wet products.
As a matter of fact, you should try to leave a little extra room in your bag. That’s in case you want to buy something (like those tacky fridge magnets or something for your colleagues) while you’re gone.
Bring a lightweight jacket that can be used as a pillow if necessary. If the temperature drops, the extra layer may come in handy, and it can also avoid a crick in your neck.
But for me, the most important tip is to pack according to your itinerary. You must know which piece of clothes to wear and when.
The Best Travel Hacks at the Airport
You are almost. It’s time to check-in and to prepare for airport security and boarding. There’s a very good chance of high stress at this stage of your trip. But don’t worry, I am going to share some nice business travel hacks to help you get through that like a pro.
Firstly, as you check-in, make sure you collect any loyalty points. Maybe you have booked your ticket through your favorite airline website so your frequent flyer number is already there. Double-check it anyway. However, if you have booked via a 3rd party website you add mileage number to your reservation before check-in. It’s a pain to call the airline to claim your points back.
Actually, if you travel at least once a month, I believe this is a must-do. It is a great idea to join the loyalty programs of the airlines you fly with, the hotels you stay in, and the car rental companies where you rent cars. You can redeem free trips for your family vacations.
I also have to say that going through Airport Security efficiently is an art. However, not everything is lost. Here are some business travel hacks to sail through security fantastically.
Consider switching to the left-hand row, where there might be fewer people. The right-hand security booths are where the majority of people go.
Avoid queues with older people and families. Especially, those who appear to be on vacation. Particularly if they have a stroller. Look for the executives with a laptop and small carry-on bags.
Keep your personal items in a plastic bag. You will do this before you left the house.
Prepare ahead of time by removing your belt, watch, and emptying your pockets. Make sure you haven’t forgotten any bottles in your bag. It results in additional scanning.
Business Travel Hacks During Your Flight
Flying, despite the perks and amenities that some airlines offer, is never too comfortable. You must travel comfortably. Feet swell up, you dehydrate and you can’t really rest up probably. With that in mind, let me give you some business travel hacks to help you get to your destination fresh after a long flight.
If you are traveling short-haul, you can do it wearing your regular business attire and shoes. However, if you have a longer flight, look for comfortable clothes. If you are going for a meeting right after your flight, bring a change of clothes for when you are onboard.
As your feet swell up, try to wear anything other than leather shoes. Actually, carry something that you put on and take off really easily. You will not go to the airplane restroom bare feet. Not a chance!
Drink loads of water. It will help you be more comfortable and healthy onboard. And you can approach it holistically. On planes, use a nighttime moisturizer to prevent your skin from being too dry. Believe me, you will feel much better when you arrive.
On the plane, avoid consuming alcoholic beverages. Drinking on a plane may appear to be a pleasant and decent activity. But actually, it will leave you sluggish, hungover, and jet-lagged when you arrive at your destination! Not to mention that it will also dehydrate you.
Every now and then, get up and take a short walk around the aircraft. That keeps you awake while also reducing the chance of blood clots, which are a real danger for frequent flyers. Additionally, It helps you prevent hamstring tightness, which is a common cause of back pain.
Amazing Travel Suggestions to Overcome JetLag
After a long flight, jet lag occurs when the usual sleep cycle is disrupted. When the body transitions to the new time zone, it normally improves within a few days. However, I can give you a couple of hacks to help you minimize their effects.
If your schedule allows, try to get into the sleeping habits of your destination a few days ahead of time. When you arrive at your destination, try to stay awake until 8 p.m. at the latest. If you do nap, limit it to a maximum of 20 to 30 minutes until you fully acclimatize.
Furthermore, when you board the plane, set your watch to the time zone of your destination. Then try to sleep according to the new time zone. It works like a charm.
In addition to that, when flying, try to do arm, leg, and neck exercises. This will help with any circulatory issues and keep your body a bit more relaxed.
Another important tip is to stay away from alcohol. It dehydrates your body, worsening the symptoms of jet lag. Moreover, it disrupts your sleep schedule. But if you’re saying to yourself: “Alcohol makes me tired,” you’re not alone. Keep in mind that although alcohol does induce sleep, the quality of sleep is reduced.
You must use melatonin in your favor. You can increase the amount of natural melatonin produced in your body. Create a dim space and avoid bright lights/electronics before bedtime to achieve this. Extra melatonin can be taken 30-60 minutes before bedtime if needed. Similarly, you can take advantage of as much sunshine as possible during the day. This will aid in the regulation of your circadian clock.
Important Travel Tips for When You Get to a New Destination
You don’t know the place. And people will notice that. Ideally, you have done a bit of homework to get familiarized with where you are and where you need to be. If you are unsure about navigating through unchartered territories, book and transfer for your arrival. There are reputable companies that can give you a comfortable ride to your destination. Check out some of the options below.
To make sure your belongings are safe, why don’t you make use of a fanny pack or a security belt? Yes, they’re cheesy and outdated, but they can be the most effective way to keep your cash and valuables secure when you’re out and about. Pickpockets are common in crowded places.
Another thing is that is prudent to do is carry some cash with you. You never know if you will face some emergency and if places will accept your card or if your merchant decides to block it. Crazy things happen. I have another article on currency exchange that can give you more details about what can happen. It also gives you some hacks on how to prepare for them. Take a look here.
And surely, make sure you look after your documents. Nothing is more important than your passport when you are 10,000 miles away from home. Attempt to keep all of your records, cash, and credit cards with you at all times. Within reason, of course.
Well, if you really need to go the extra mile, one way to try to thwart any would-be robbers is to bring two wallets or purses. One with a small amount of cash and the other with expired bank cards to throw them off guard. I think it gives more anxiety and anything, but it works for some people actually.
Best Business Travel Hacks for your hotel stay
Getting to your hotel at the end of a long journey is usually satisfying. Of course, we can find many surprises along the way, but it is always nice to get a nice shower and hop into a nice bed. And here I share some more business travel hacks to get the most out of your hotel stay.
If you can check in a bit late in the day, you might as well ask for a complimentary update. If you are a frequent guest, you can ask for that perk. Even if you are not, you can pitch to them that you are looking to try the service for your future visits. By that time, the hotel will know if they will be full or not.
When you get to your room, always unpack as soon as possible. You should never live out of your suitcase. Organize your room as if it were your home or office. Actually, this will make you feel more at ease and allow your brain to better organize your thoughts.
Always travel with a power splitter. That will avoid you from choosing between a reading lamp and your phone. And by the way, if you forget your charger at home, ask for one in the reception. They usually have a box full of them.
Although not all hotel rooms have a steamer, you can turn up the hot water in the bathroom. Hang your suit, dress, or whatever needs to be steamed. Put the clothes as near the shower as possible, without making them wet, and watch the wrinkles vanish.
For exercise, you shouldn’t do pull-ups on the doorframe or jump rope in your hotel room. Resistance bands are small and easy to fit in your bag.
The best travel hacks for when you are on the road.
As a business traveler, you’re typically preoccupied with a slew of issues. You must be able to concentrate on one thing at a time to be efficient. Avoid any and all distractions that can cause you to lose focus on your job. Also, avoid calls, texts, and social media posts that are not relevant to your business.
When traveling abroad, make sure your mobile provider has enabled roaming for your destination country. Also, keep an eye on the rates per minute and web data transfer, as these can often be bargains. But don’t worry. Even if you discover that using your phone abroad is incredibly costly, you can get specific data plans that will keep you connected to the rest of the world for almost no cost.
When you can, pause for a moment. It’s exhausting to be traveling all the time. Stress triggers a fight-or-flight response, which results in an abundance of energy and risk of burnout. And if you don’t feel like it, remember to rest and take breaks.
Try some mediation. It centers you and keeps you in peace. Actually, there are a variety of different types of meditations like stress-reduction, affirmations, anxiety, empowerment, etc. You can choose one that most suits you on each specific day. Believe me, it works. Check out this course and its amazing techniques to get you to a much better headspace.
If you are in trouble, use your travel management company. They are there to help you and support you in many different situations. For local recommendations, ask around your hotel concierge services. Or even more, talk to fellow business travelers. They will have tons of insights on the place and their tips are most valuable.
Make sure all your gadgets are charged. Just a friendly reminder, right?
We never know what is going to happen when we venture into other lands. We can prepare for it, but sometimes the inevitable is just the inevitable.
But nothing stops you from following the business travel hacks above to guarantee a much better trip. If you know about any missing important trip, comment below. It’s always nice to share our experiences with others so everyone can be their best while traveling.